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HUD COVID-19 waiver notification to tenants and others

HUD COVID-19 waiver notification to tenants and others

Last updated January 15, 2021.

On November 30, 2020, the U.S. Department of Housing and Urban Development issued PIH Notice 2020-33, waiving select statutory and regulatory requirements for Public Housing Authorities (PHAs) and extending some deadlines from earlier notices (PIH Notices 2020-05 and 2020-13). These waivers provide administrative flexibilities to PHAs in response to the COVID-19 national emergency. Use of these waivers is at the discretion of the PHA.

This is notification to tenants and others of waivers the Seattle Housing Authority is using or plans to use under PIH Notice 2020-33, in order to limit in-person contact and accelerate paperwork and policy changes that support the health and safety of SHA employees, tenants and others during the coronavirus pandemic.

With or without further notice, this information may change if HUD changes requirement dates, period of eligibility or adds new waivers that SHA uses.

Waiver reference in HUD notice

Waiver summary / Relevant dates

PH and HCV-5: Enterprise Income Verification (EIV) Monitoring

Waives the mandatory EIV monitoring requirements.

Available until 6/30/2021.

PH-1: Fiscal Closeout of Capital Grant Funds

Extends deadlines for the submission of Actual Development Cost Certificates (ADCC) and Actual Modernization Cost Certificates (AMCC) (two financial reporting documents required to close out Capital Fund grants).

For ADCC and AMCC forms due between March 1 and September 30, 2020, the deadline for submission is extended by 6 months.

PH-4: ACOP Adoption of Tenant Selection Policies

Waives the need for SHA to obtain Board of Commissioners approval to tenant selection policies in the Admissions and Continued Occupancy Policy (ACOP).

SHA must informally adopt all policies by 3/31/2021 and obtain approval from the Board no later than 6/30/2021.

PH-5: Community Service & Self-Sufficiency Requirement

Temporarily suspends the tenant community service requirement.

Tenants will not be subject to this requirement until after the households next annual re-certification. The period of availability ends on 6/30/2021.

PH-8: Resident Council Elections

Provides for a delay in resident council elections.

These must be rescheduled as soon as possible after 6/30/2021.

HCV-1: Administrative Plan

Waives the need for SHA to obtain Board of Commissioners approval to policies in the HCV Admin Plan.

SHA must informally adopt all policies by 3/31/2021 and obtain approval from the Board no later than 6/30/2021.

HCV-2: PHA Oral Briefing

Waives the requirement for SHA to brief households new to HCV or PBV in-person, allowing briefings and materials to be presented by electronic or other means.

Available until 6/30/2021

HCV-4: PHA Approval of Assisted Tenancy

Extends the time allowed to execute a HAP contract after lease begins (from 60 days to 120 days).

Available until 6/30/2021.

HCV-5: Absence from unit

Gives PHA’s discretion when a household is absent from a unit longer than 180 days.

Available until 6/30/2021.

HCV-6: Automatic Termination of HAP Contract

Allows PHA to extend the period of time after the last HAP payment is made before the HAP contract terminates automatically.

Available until 6/30/2021.

HCV-10:Family Unification Program (FUP): FUP Youth Age Eligibility to Enter HAP Contract

Allows PHAs to increase the eligibility age of foster youth to up to 25 years of age for purposes of initial lease up.

Available until 6/30/2021.

HCV-11: FUP: Length of Assistance for Youth

Allows PHAs to suspend terminations of assistance for FUP youth who will reach the 36-month limit between April 10, 2020 and June 31, 2021.

Available until 6/30/2021.

HCV-12: FUP: Timeframe for Referral

Allows PHAs to accept referrals of otherwise eligible youth who will leave foster care within 120 days.

Available until 6/30/2021.

HQS-2: Project-Based Voucher (PBV) Pre-HAP Contract Inspections, PHA Acceptance of Completed Units

Allows property owner of a unit to self-certify that there are no life-threatening deficiencies in the unit.

Available until 6/30/2021.

Where self-certification was used, PHA must inspect the unit no later than the one-year anniversary of date of owner’s certification.

HQS-9: HQS Quality Control Inspections

Provides for a suspension of the requirement for quality control sampling inspections.

Available until 6/30/2021.

HQS-10: HQS Space and Security

Enables households to add a member(s) even if it causes unit to not meet space requirements. Does not apply to new or initial leases.

Remains in effect through 11/30/2021 or end of lease, whichever is sooner.

11c: Uniform Financial Reporting Standards; Filing of Financial Reports; Reporting Compliance Dates

Allows for extensions of financial reporting deadlines.

Deadline extended to 3/31/2021.

12c: Extension of Deadline for Programmatic Obligation and Expenditure of Capital Funds

Provides an 18-month extension.

For all open Capital Fund grants, 18-month extension from the obligation and expenditure end dates in LOCCS as of 4/10/2020.